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General Terms & Conditions and Privacy Policy



General Terms and Conditions

www.scotslawtimes.com (“Website”) is owned and operated by Scots Law Times 3 (“Organisation”).

Please ensure that you read and understand these Terms and Conditions (“Terms”). By viewing and using this Website, you are deemed to have accepted the Terms. We reserve the right to amend or vary the Terms, or the Website content, at any time and at our sole discretion.

This Website contains general information about the services offered by Scots Law Talks. No information in this Website constitutes legal advice, and use of this Website does not establish any professional or client relationship between you and the Organisation.


Intellectual Property

The contents of this Website are copyright of Scots Law Times, unless otherwise stated and/or attributed to a third party. Copyright holders should contact us immediately if they feel we are using copyrighted material inappropriately. We will take steps to rectify the situation.

In accessing Scots Law Talks' web pages, you agree that you may only download the content for your own personal non-commercial use, but otherwise you may not reproduce the whole or part of the contents of this Website or transmit the whole or part of the contents to another website without the express written permission of the Organisation. “Scots Law Talks” and the Scots Law Talks logo are trade marks of the Organisation.  You agree to comply with all applicable intellectual property laws in your use of the Website.


Links Disclaimer

This website contains links to external websites not controlled by Scots Law Times.

While every care is taken to ensure the websites we link to are accurate and dependable, we cannot guarantee this. Inclusion of such links to external websites is for your benefit, but it does not follow that these sites' content have been approved by us.

Links to other websites are provided for information only. The Organisation has no control over the contents of those websites or resources. The Organisation takes no responsibility for any such websites or the contents thereof, or for any loss or damage that may arise from your use of them.


Website IPR and Disclaimer

Every care has been taken to ensure that the information contained on our website is accurate at the time of publication. However, as we regularly review our provision, course information and upcoming events may be subject to change.


Warranty

The Organisation takes steps to ensure the information on this Website is accurate and kept up to date; however, the information is given as general information only, and you must not use or rely on it for any other purpose. The Organisation does not accept liability for any of the content of this Website. Although files are virus checked, no guarantee is given that files are free from computer viruses.


Liability

To the fullest extent permitted by law, Scots Law Talks shall not be liable to you or any other party for any loss or damage that results from the use of this Website, or reliance upon any information which appears in this Website. The Organisation shall have no liability for any errors or omissions in information provided on this Website. The Organisation reserves the right to withdraw or amend the service it provides via the Website without notice. The Organisation will not be liable if for any reason the Website is unavailable at any time or for any period.


Privacy Policy

Please read our Privacy Policy (below) which tells you how the Organisation uses the information which you provide to us. Any and all personal information you provide will be processed in strict accordance with our Privacy Policy. By using this Website, you consent to such processing, and you warrant that all data provided by you is accurate.


Governing law

These terms and conditions shall be governed by and construed in accordance with Scots Law, and you agree that, in the event of any dispute, the matter will be dealt with only by the Scottish courts. 


PRIVACY NOTICE

Scots Law Talks Privacy Notice

Scots Law Talks (“we”, “us, “our”) respects your privacy and are committed to protecting your personal data.  This Privacy notice sets out the ways in which we collect, use and store your personal data.  It also explains the legal rights you have in relation to your personal data.


Contact

You can contact us by email address, addressing any request to the Data Protection Officer.  You can also contact us by email at scotslawtalks@gmail.com.


Our commitment to you

We process your personal data in accordance with the overarching principles and requirements set out in the UK General Data Protection Regulation and the Data Protection Act 2018 (‘Data Protection Law’). What this means is that Scots Law Talks processes your data in a way that is:

  • Lawful, fair and transparent;

  • Compatible with the purposes that we have told you about;

  • Adequate and necessary, we only use the data we need to use for the reason we told you;

  • Accurate and up to date;

  • Not excessive, we only keep your data for as long as we need it; and

  • Secure and protected. 


Why we process your personal data

We need to process personal data for a limited number of reasons, mainly to deliver legal education. This privacy notice explains how we process your personal data if you are a customer or prospective customer of the organisation, website, or if you receive marketing materials from us. This privacy notice also applies if you are a non-customer, whose personal data we capture in the course of our work, including those who sign up for updates but do not purchase tickets or courses from us.


Ways we collect your personal data

There are a number of ways in which we may collect personal data about our customers, prospective customers and non-customers, these include: 

  • From you or your representatives directly where you contact us in writing, by e-mail, when you meet with our team in person or by video call, by telephone, contact us via our online portal, website or social media platforms. You may contact us to register to attend our events or subscribe to publications/news issued by us or to express an interest to work with us. 

  • Providers of identity verification services and compliance services.

  • The devices you use when you access our website and use our online chat service. 

What personal data do we process?

Data Type: Customer/Prospective Customer Personal Data, Identity Verification Data

Information Collected: Name, Postal Address, Email Addresses, Phone Numbers, Date of Birth.

Marketing Data: Includes your communication preferences for receiving marketing from us.

Website Data: Includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website. Our website uses cookies and we may collect information about how you use our website.

Enquiry Data: Personal data you provide when you make an enquiry to us via our website or via social media.


If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may not be able to perform our obligations but we will notify you if this is the case at the time.


Why we use your personal data

We will use your personal data where it is necessary for us to:

  • enter into and perform contract with you;

  • comply with our legal obligations; or

  • fulfil our legitimate interests.

We may ask for your consent to process your personal data under certain circumstances and where we do we ensure that it is freely given, specific, informed and unambiguous. You may withdraw your consent at any time by emailing scotslawtalks@gmail.com


Purposes of Processing

Purpose: To communicate with our customers or their representatives regarding upcoming events and talks, questions, concerns or complaints and other information.

Lawful Basis of Processing: Performance of a Contract, Legitimate Interests – to contact you to respond to communications from you. 

Purpose: If you are not a customer of the organisation but you complete the “make an enquiry” form or speak to us via “live chat” or contact us via social media, then we capture personal data that you supply, such as your name, address, e-mail address, and telephone number. We will use this personal data to respond to your enquiry.

Lawful Basis of Processing: Legitimate interests – it is necessary for us to process your personal data to respond to your request for information or assistance.

Purpose: Video telecommunication platforms: a) To liaise with customers and or prospective customers and enable them to join the video call, b) To evidence or accurately capture what was discussed in meetings, c) To make available a record of the event to our attendees for interactive or informative purposes, d) To capture analytics and data insight from webinars in relation to registrants and attendees for business development opportunities.

Lawful Basis of Processing: Legitimate interests - It is necessary for us to process your personal data in order for you to attend our video calls.

Legitimate interests – it is necessary to make some events available to our customers, prospective customers, third parties and attendees for informative or interactive reasons.

Legitimate interests – It is necessary for the development of our service to measure our customers’ engagement in the context of our marketing activity.

Consent – For customers, prospective customers and non-customers signing up to webinars. You may withdraw your consent at any time by emailing scotslawtalks@gmail.com.

Purpose: Non-Customer Marketing – if you have consented to receiving marketing communications via our website or other communications, we may use your personal data for this purpose.  In doing so we will add you to our marketing database and will send you marketing materials from time to time. 

Non-Customer Business Marketing – to promote our business with business representatives unconnected with the Firm, by showing targeted ads online.

Lawful Basis of Processing: Consent.  You may withdraw your consent at any time by emailing scotslawtalks@gmail.com. Legitimate Interest. You have the right to object to use of your data for marketing at any time by emailing scotslawtalks@gmail.com.

Purpose: Events – if you sign up to attend one of our events, we will process personal data about you to register you for the event and we may contact you after the event to gather feedback from you.

Lawful Basis of Processing: Legitimate Interest – it is necessary for us to process your personal data in order for you to attend our events as a guest and for use to evaluate our events.

Purpose: Online payments – we offer an online payment system through our website at www.scotslawtalks.com.

If you choose to use this system to make debit or credit card payments to us your card details will be handled exclusively through the Wix Online Store and for tickets, Eventbrite. 

Lawful Basis of Processing: Performance of Contract

Purpose: Cookies – we use cookies that are essential for the functionality of our website and we also use non-essential cookie which help us to understand how our website is used by visitors.  Both essential and non-essential cookies use personal data. More information on our use of Cookies can be found in our Cookies policy.

Lawful Basis of Processing: Legitimate Interests – functional cookies which are necessary for the operation of our website. Consent – cookies which track how you interact with our website.

Purpose: IT and Security – we may use personal data to administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) and to carry out system upgrade or system replacement.

Lawful Basis of Processing: Legitimate Interests – to ensure our website is secure and functioning. Legitimate Interests – to ensure we use the most appropriate systems.


Where we store your personal data and information security

We take appropriate technical and organisational measures to secure your personal information and protect it against unauthorised or unlawful processing as well as against its accidental loss or destruction or damage.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted.

Once we have received your personal data, we will use strict procedures and security features as outlined above to try to prevent unauthorised access to your personal data.  As above, we cannot be held responsible for the security of your personal data collected by websites that our site may link to.  Such third parties shall have their own privacy notices and you should read these carefully.


Sharing personal data

If we share personal information with external third parties, we shall keep this to a minimum and take reasonable steps to ensure that recipients shall only process the disclosed personal data for those purposes and in accordance with our instructions.

We will not transfer your personal data to anyone else without your permission, except:

  • Where we are obliged by law or regulatory obligations.

  • Where we share your information with third party service providers.

  • Where we share your information with third parties who provide essential services.

  • Where some or all of our assets are purchased by a third party.

  • Where we share your information with data controllers, when we are instructed as a data processor.

We will never sell your information or disclose it for direct marketing purposes.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.


How long we will keep your personal data for

We do not hold information for longer than is necessary. 


Questions and concerns

If you have any questions or concerns on how we collect, handle, store or secure your personal data, please contact our Data Protection Officer by email at scotslawtalks@gmail.com.  

You have the right to lodge a complaint with the Information Commissioners Office (ICO) if you think we have infringed your rights. The ICO’s contact details are as follows:

Information Commissioner’s Officem Wycliffe Housem Water Lanem Wilmslowm Cheshirem  SK9 5AF

Telephone: 0303 123 1113

www.ico.org.uk


Your rights

You have various rights under data protection law. As an individual you have the following rights:

Right to be informed: This Privacy Notice provides you with details as to how we collect and use your personal data.

Right to access : You have a right to request access to the personal data we hold about you by making a “subject access request”. You will be provided with a copy of all personal information that we hold about you. There will be no charge for providing you with this information.

Right of rectification: You have a right to request that we correct or complete any inaccurate or incomplete personal data we hold about you.

Right of erasure: You have the right to ask us to delete your personal data where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for retaining it.

Right to restrict processing: You have the right to request that we restrict the processing of your personal data that we hold about you for specific reasons.

Right to data portability: You have a right to obtain and reuse the personal data that we hold about you for your own purposes in certain circumstances

Right to object : You have a right to object to us processing your personal data. If we are required to keep your personal data to comply with our legitimate interests, then we may have to decline your request


What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.


Time Limit to respond

We try to respond to all legitimate requests within one month from the date we receive it. Occasionally we may extend the time for response by up to two months if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.


Changes to our privacy notice

We may be required to update this Privacy Notice from time to time.  The up-to-date version will always be on our website and we will communicate material updates to our customers from time to time.  We will not process your personal data for purposes other than those set out in this document or which may be prejudicial to your interests without letting you know and giving you the opportunity to review and object to any such amended processing. 


Contact us

If you have any questions regarding this Privacy Notice, please contact our Data Protection Officer, by email at scotslawtalks@gmail.com.

 

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